E-invoicing is an ideal way to secure and automate processes (supplier and customer invoices) that are often time consuming and low in added value.
Processing invoices manually consumes valuable time and resources :
- Data entry
- Data checking
- Reconciliation with orders
- Handling disputes
- Answering multiple calls from suppliers chasing their invoices
- Answering questions from finance departments about invoice outstandings and/or discount opportunities
Manual processing can be both lengthy and tedious, sometimes resulting in oversights that can cost you dear, in penalties for failure to meet payment terms, for example.
- There are a number of legal constraints to be respected :
- Invoicing method adopted
- Authentication of the procedure (electronic signature)
- Document conversion (electronic archiving), etc.
- Key rules to know and apply in order to be in good standing with the tax authorities.
ANTICIPATE THE OBLIGATION OF INVOICE DEMATERIALIZATION
Initially scheduled for 2023, the reform on the electronic invoicing obligation was postponed for 18 months by the government. Thereby, from July 1, 2024, all businesses will be required to accept receipt of electronic invoices. This is only the first step provided for by the 2020 finance law aiming to generalize electronic invoicing to all companies.
On the same date, large companies will be required to issue their invoices in electronic format. On January 1, 2025 it will be the turn of mid-sized companies and finally, that of SMEs, VSEs and Micro-enterprises on January 1, 2026.
In order to be in compliance with this new regulation, we advise you to anticipate your steps. At TX2 CONCEPT, we are here to support you in your project and offer you a solution adapted to your needs.
To find out more about the specifics related to the obligation, we recommend that you read our article All about the obligation to dematerialize invoices.
We undertake to take the necessary steps in order to be certified as a trusted third party by the DGFIP.
TAX-COMPLIANT E-INVOICING WITH TX2 CONCEPT
Based on the provisions of European Directive 2010/45/EU, amending Directive 2006/112/EC, the TX2 E-invoicing solution is available as a hosted solution or under license.
Objective zero paper !
This solution allows you to dematerialize invoices in EDI or PDF format (including signed PDF), doing away with the costly processing and archiving costs associated with paper documents.
The resulting e-invoices then appear in the form of either structured files (in EDI format) accompanied by a summary list generated automatically as part of the dematerialization process, or PDF files with an electronic signature certified by Chambersign.
Should it prove necessary (internal control, tax inspection, etc.), a specific module exists to retrieve a batch of invoices according to various criteria (invoice date, invoice number, etc.)
You benefit from all the features of an e-invoicing system, while we take care of its operation, monitoring and technical relations with your customers and/or suppliers. If you would prefer an on-site solution, this is available on licence.
TX2 CONCEPT is a signatory to the Interoperability Charter for E-invoicing solutions.
Managing invoices issued/received and payments
Backup and archiving of invoices for the legal retention periods
Access to the admin interface to monitor flows and view invoices in PDF format
Download our E-INVOICING brochure